Affimed (Nasdaq: AFMD) is a clinical stage biopharmaceutical company which engineers targeted immunotherapies, seeking to improve patient outcomes through the power of innate immunity. Affimed’s fit-for-purpose ROCK® platform allows innate immune engagers to be designed for specific patient populations. We are developing single and combination therapies to treat cancers.

To support our management team in Heidelberg we are looking for an

Executive Assistant (f/m/d)

Reference GA1910

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Your tasks:

You are the professional administrative support for three of our executive team members: The Chief Operating Officer (COO), the Chief Scientific Officer (CSO) and the Chief Medical Officer (CMO). In this position you fill a truly international role and manage the in many aspects diverse day-to-day tasks in an independent manner and in close collaboration with your colleagues in the administrative team.

Your daily tasks include:

  • General office management for your superiors
  • Managing the e-mail inboxes of your superiors incl. prioritization, forwarding within the team if needed, tracking of open issues, follow-up activities
  • Managing the complex calendars of your superiors and providing them with all information relevant for a meeting; coordination of internal meetings (jour fixes, regular team meetings and the like) and external meetings
  • Travel planning and booking, conference registrations, travel cost reimbursement
  • Event management (e.g. offsite meetings, workshops)
  • Electronic contract management in ELO: Obtaining signatures, monitoring/follow-up of the whole process up to the fully executed document, filing of electronic documents as well as paper originals
  • Special projects
  • Filling in for other admin team members when they are not in the office (e.g. during vacation)

What we are looking for:

The experienced Executive Assistant who

  • Enjoys an international business environment and takes on responsibility
  • Has relevant professional experience in the intelligent and proactive support on managing director level
  • Has a profound knowledge of the MS Office programs
  • Exhibits very good German language skills. Your fluent proficiency in English is a „must“, you already use English effortlessly in your current role
  • Demonstrates organizational talent, team spirit, a structured work style and the ability to work under pressure
  • Is highly reliable and working with great accuracy
  • Is able to multitask and prioritize and to „keep several balls in the air”, which is essential to successfully fill this role
  • Shows a work style characterized by discretion, loyalty and professionalism
  • Demonstrates very good communication skills

We offer:

  • A multifaceted, challenging position with own area of responsibility
  • A competitive, performance-related compensation package
  • Room for development and personal initiative

For questions on this job offering please contact Susanne Hering (phone: 06221 6743675, e-mail:

November 2019

Your application

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